All-in-one spend management solution
Clefin helps businesses to take control of all spending with company cards, collect recurring payments from their customers, subscription management.
All you need to run your finances effectively
Unlimited cards
Give your team the autonomy they need with access to as many cards as they need. Authorise purchases with a click. Simple.
Easy expense policies
Every card comes with configurable spending limits, purchase restrictions, and cancellations for each employee and team.
Advanced analytics
An all-in-one platform that helps you balance everything your team need to be happy and your finances in order.
Real-time visibility on spending
No more unpleasant surprises. Our in-app top line view of your business spending means you can see who’s spending what, when, & where.
Connect the tools you already use
Explore 100+ integrations that make your day-to-day workflow more efficient and familiar. Plus, our extensive developer tools.
Our people make the difference
We’re an extension of your customer service team, and all of our resources are free. Chat to our friendly team 24/7 when you need help.
Clefin is an effective tool for businesses to improve transactions, save costs and time that would otherwise be used to invest in your clients
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Clefin lets you issue a unique credit card to each of your employees, instead of requiring them to share a corporate card amongst departments or offices.
Get control & visibility over every payment
Establish a request and approval process to increase spend accountability without blocking employees.
Issue virtual & physical cards with built-in rules
Enable faster purchasing by giving every employee access to the funds they need in a safe and secure manner.
Make secure online payments
Your company card shouldn't be used on hundreds of websites. Create unique virtual card numbers for every subscription and stay safe from credit card fraud.
The tool modern companies love
Subscriptions, company cards, expenses, approvals, and budgets as one simplified stack.
Fiance teams
Get complete visibility and control over all ongoing SaaS payments. See past and future transactions, collect invoices, and export data to accounting tools instantly.
Managers
Own your team's budget without complex or tedious spreadsheets. Approve payments remotely, without sharing sensitive credit card details.
Employees
Create and manage software subscriptions in complete security without hassling managers. Pay for what you need quickly, and be confident that you're following the rules.
Frequently asked questions
Everything you need to know about Clefin
What is Clefin Business?
Clefin is an all-in-one spending solution built for finance teams first. Clear Business is a way for businesses to collect recurring payments from their customers, take control of all spending with company cards, subscription management, etc.
Clear lets you set limits for all employees, plus custom rules for specific cases. And if the rules don’t fit, employees can request a top-up anytime, from anywhere.
Clefin lets you issue a unique credit card to each of your employees, instead of requiring them to share a corporate card amongst departments or offices.
What is Spend Management?
There are different types of business spending:
- Strategic spending is usually centralized and managed by C-level executives with dedicated spenders. It can be managed through invoices, wire transfers, and purchase orders.
- Discretionary and operational spending is also centralized, but spending is done by managers and employees during their daily professional lives. It includes card purchases, subscription payments, digital ads, events, office orders, and business travel.
- Expenses, unlike strategic spending, represent a significant amount of small purchases that can be difficult to track. These include card payments, expense claims, team perks, and travel expenses.
Why Spend Management?
Spend management tools become necessary when the number of employees increases and the need for clear processes, better visibility, and control starts to grow for finance teams. Employees need flexible, user-friendly tools, in order to spend easily and be empowered to do their job.
In such cases, Clefin can be a good fit
How does Clefin work?
Clefin provides payment methods (collections and payouts) for modern businesses, and a powerful platform for finance teams to manage spending. This includes debit cards to replace old-fashioned company credit cards, virtual cards for online purchases, and automated expense reports for unexpected payments.
For employees
Employees no longer need to spend out-of-pocket. They request funds for a particular purchase and can use their Clefin card or virtual card to execute the payment.If for any reason the employee can’t use their Clefin card, they snap a picture of the receipt via the Clefin mobile app and create an expense claim on the spot. This is sent directly to their manager for validation, and on to the finance team.
For finance teams
Each employee has their own Clefin profile and debit expense card. So unlike the company credit card, you always know who’s spending company money.The platform lets controllers create spending limits and pre-approvals. C-Level executives or managers will have a different level of pre-approved spending from other staff. Should a team member need to go over their pre-approved budget, they can make a request to their manager via the mobile app or the platform online.
When an expense is made with a Clefin card, the employee simply snaps a picture of the receipt at the time of purchase. Which means no more lost receipts.
Finance teams can see real-time company spending and follow up on missing receipts or invoices by sending reminders to employees via the platform.
Reviewing expenses is also easier as finance teams can group expenses and assign them the right VAT rates and expense accounts before exporting everything easily to their accounting tools.
Clefin streamlines the whole business spending process, making spend management intuitive, simple and efficient.
How do virtual cards work?
Employees who need to spend online can access single-use virtual cards for one-off purchases, or virtual recurring cards for subscription management and digital ads.
Why is virtual better?
Each virtual card comes with its own unique card details. This is more secure than sharing the company credit card on hundreds of websites. And cards can be frozen or deleted at any time from within the platform.
Does Clefin provide physical cards?
Yes, employees can use debit Mastercards for on-the-go business travel expenses and in-store purchasing.
Finance teams and appointed managers can control cards in a simple dashboard to:
- Set budgets for each cardholder.
- Enable cardholders to withdraw cash or not.
- Add more funds.
- Add more fundsReduce budgets or block cards at any time.
All payments are itemized within the Clefin platform. And users take pictures of receipts at the time of spending so that reconciliation can be automated.
Are Clefin cards secure?
Clefin Mastercards are protected against fraud by Mastercard’s Zero Liability Protection. Have peace of mind knowing Zero Liability applies to your purchases made in-store, over the phone, online, or via a mobile device, as well as all ATM transactions.
In what countries is Clefin Business available?
Clefin is available for companies located in West Africa and in the United States.
Users can create wallets with currencies in Euro (€), U.S. Dollar ($), Naira (N), Ghana Cedis, and Pound (£).
Can I talk to a real person to get my questions answered?
Absolutely! We are here to answer any questions you have both before and after you get started with Clefin. Our friendly, responsive Success Team is here to not only help you get the most out of Clefin but to offer helpful tips on how to optimize your spending process.
Email us at email hello@clefin.co to chat with one of our friendly team members. We’re happy to help.
Still have questions?
Can’t find the answer you’re looking for? Please chat to our friendly team.